Operations and Human Resources Administrative Assistant
Location: San Diego, CA
Company: Primrose Bio
Salary range: $24-$28/hr
Position Summary
The Operations and HR Administrative Assistant is responsible for the administrative support of day-to-day operations, including human resource, purchasing, and administrative operations.
Essential Duties and Primary Responsibilities
Human Resources Duties
- Provides customer service to employees and PEO provider, including handling walk-ins and telephone inquiries, directing employees to appropriate resources
- Inputs daily data entry and ensures data integrity in ADP TotalSource, HRIS and the relevant HR systems and databases
- Actively manages all employee personnel records; prepare new employees files, and files documents into appropriate employee files.
- Maintains high standards of confidentiality of all employee records, information, and personnel file maintenance.
- Assist with maintenance of recruitment file for accuracy and completeness
- Responsible for processing requisitions and offer worksheet form, and generate offer letter
- Prepares new hire packages, processes new hire paperwork and assist with the new hire orientation and on-boarding
- Prepares the on-line employee onboarding tasks through ADP TotalSource, processes new hire electronic form, and assist with the new hire orientation
- Responds to reference checks and verifications of employment status.
- Managing candidates and processing background check
- Responsible for maintaining I-9 documents for current and term employees in accordance with federal regulations
Purchasing Duties
- Responsible for generating Purchase Orders from purchase requests, routing for approval via purchasing software
- Responsible for placing orders for approved POs
- Responsible for entry of invoices into billing software
- Back-up for shipping and receiving as needed
Operational Duties
- Assist with company event planning and execution
- Maintain Intellectual Property files
- Other duties as assigned or required
Job skills and qualifications
- Bachelor’s degree preferred but not required
- Minimum 2 year’s work experience as an HR Coordinator or relevant human resources position
- Knowledge of human resources processes and best practices
- Experience with HR databases and HRIS systems
- Strong ability in using MS Office (MS Excel and MS PowerPoint)
- Ability to handle data with confidentiality
- Good organizational and time management skills
- Excellent interpersonal skills
- Other skills and abilities as required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- While performing the duties of this job, the employee may be required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl and talk and hear. The employee may have to lift up to 20 pounds. Specific vision abilities that may be required by this job include close vision and distance vision.
- May sit in front of a computer for long periods of time or remain at a work station for extended periods or until relieved by a supervisor.
ABOUT PRIMROSE BIO
Founded in 2023 following the merger of Pelican Technology Holdings (formerly Pfenex) and Primordial Genetics, Primrose Bio specializes in developing high-efficiency production systems for innovative and complex biologics. Our technical foundation lies in advanced protein expression and enzyme engineering, and we deploy these technologies in commercially proven platforms. Our advanced manufacturing technologies derisk the path to success for the development of novel therapies.
We believe in a creative and nurturing environment that allows for constructive and productive interaction between talented people. Good people in a good company will ultimately create superior products that will make a positive contribution to our society and to the health of the planet. Primrose Bio is an equal opportunity employer.
We offer our employees a comprehensive benefit package including Medical, Dental, Vision, 401k, Paid Time Off, stock options and a dynamic start-up biotech environment with many opportunities for growth.
Individuals seeking employment at Primrose Bio are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation, or any other characteristic protected by applicable law.
Primrose Bio is located in the heart of Sorrento Valley in San Diego, CA. The company has state-of-the-art laboratory and office space, IT infrastructure and conferencing facilities.
If qualified and interested, please apply via LinkedIn, send your CV to careers @ primrosebio.com or apply via the form below.